Executive Assistant (8 Positions) Job at The National Social Security Fund

Executive Assistant (8 Positions) Job at The National Social Security Fund… See details on how to apply for the opportunities available at The National Social Security Fund.

Description:

Responsibilities:

  • Compose correspondences for the respective Officer’s signature.
  • Format, proofread and assemble correspondence reports.
  • Arrange for photocopies and telephone ‘ callbacks’ where necessary.
  • Screen and forwards calls, take messages and schedule appointments and re-route calls elsewhere when necessary.
  • Maintain the Officer’s diary, coordinate schedules of meetings/appointments, arrange meeting venues and prepare meeting files.
  • Manage clients’ hospitality and provide backup data as needed.
  • Arrange for the supervisor’s travel itinerary through agents where necessary.
  • Support the management of office materials through purchase requisitions.
  • Handle internal and external correspondence.
  • Manage imprest for office and supervisor’s use.
  • Ensure the security of office records, equipment and documents including classified materials.
  • Monitor the environment in which the organization operates.
  • Establish and monitor procedures for correspondences, record keeping and file movements.
  • Ensure the security, integrity and confidentiality of data.

Required Qualifications:

  • Degree in Secretarial Studies or related field.
  • Diploma in Secretarial Studies/ Secretarial course stage III.
  • Minimum KCSE C+ (Plus).
  • Member of the relevant professional body and in good standing.
  • At least five years’ work experience.
  • Proficiency in Computer Applications from a recognized institution.

How to Apply

Submit your CV, copies of relevant documents and Application to  [email protected]
Use the title of the position as the subject of the email

Or

In an envelope that is clearly marked indicating the position you are applying for to:

The Managing Trustee/CEO
National Social Security Fund
P.O. Box 30599-00100
NAIROBI

Application Deadline: 17th January 2022.

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