Operational Administrative Assistant Job at R4Kenya

Operational Administrative Assistant Job at R4Kenya… See details on how to apply for the opportunities available at R4Kenya.

Descriptions;

Responsibilities:

  • Updating spreadsheets, databases, and inventories
  • Support goods in and transport functions.
  • Monitor and ensure timely deliveries of inbound and outbound freight
  • Coordination of the inbound containers from UK port to UK 3PL ( Third Party Logistics) warehouses with agreed haulers, liaising with ports where necessary
  • Resolve problem inbound movements ensuring timely release of containers from the quay
  • Monitor 3PL (Third Party Logistics ) goods receipt to identify and resolve any missed deliveries
  • Monitor inventory at overspill warehouse locations
  • Identify sales orders to service from overspill warehousing to deplete stock levels and alleviate pressure on core warehouses
  • Ensure that 3PL ( Third Party Logistics) outbound deliveries are shipped off the system in a timely manner
  • Organize stock transfers between warehouses to ensure that stock is in the correct location
  • Monitor rework plans to avoid out of stocks
  • File and archive customs documents
  • Maintaining and distributing key KPI’s for the department.
  • Organizing internal meetings, collating and distributing information, and taking minutes as necessary.
  • Maintaining and managing action trackers, communicating with action owners to ensure timely completion.
  • Maintaining and recording various system-related documentation
  • Management of consumables requirements.

Qualifications:

  • Highly organized with excellent attention to detail
  •  Ability to prioritize and to work to deadlines with confidence and good time management skills
  • Excellent communication skills, both written and verbal – The role will at times involve contacting suppliers.
  • Ability to work independently and take initiative
  • Ability to work with minimum supervision, multi-task and be flexible
  • Strong numeracy & literacy skills
  • Proficiency in Microsoft Office packages – in particular, Excel
  • Experience in a detailed and process-driven organization
  • Persistent and tenacious.
  • Knowledge of business management systems is desirable but not essential as full training will be given.
  • 2 years experience in a similar role

How to Apply

Submit your CV and Application on Company Website: Click Here

Application Deadline: 28th February 2022.

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